Homeless Management Information System (HMIS)

The Homeless Management Information System (HMIS) is the primary repository for client level data for consumers of homeless services in the District of Columbia. More than 60 agencies with over 200 programs collect data using HMIS. The HMIS allows The Community Partnership to analyze data from within the homeless system and evaluate essential information related to the provision and assessment of services provided within all levels of the Continuum of Care, including outreach and prevention, emergency shelters, transitional housing and permanent supportive housing, for single adults, youth and families.


Important Information for Providers:

Providers are encouraged to first contact their designated HMIS Agency Administrator for HMIS assistance (such as password resets and basic questions). 

If your HMIS Agency Administrator is unavailable, or you are yourself an HMIS administrator or supervisory/executive staff in need of HMIS assistance, please email our help-desk at hmis@community-partnership.org.

For our monthly HMIS training sessions please click here: Monthly HMIS Training Sessions

Please note that these sessions DO NOT cover the DC coordinated entry system (known as CAHP) or the SPDAT series of assessments. 

For more information on CAHP please visit their website at www.coordinatedentry.com or email their team directly at cahp@community-partnership.org.

Federal Reporting Resources

Data Quality Guide Data Quality Guide (2024 KB)

2020 Federal Reporting Season Launch Presentation 2020 Federal Reporting Season Launch Presentation (629 KB)



New Agency and New Provider Resources 

Are you an agency new to HMIS and looking to join?  Submit this form to start the process.

Information you will need to successfully complete this form:

  • Agency’s Legal Name
  • Agency’s Doing Business As (DBA) name if applicable
  • Agency’s Acronym (if you have one)
  • Agency’s Executive Director’s email and phone number
  • One other person as a point of contact with their email and phone number
  • What the agency does  and how it would like to use HMIS
  • What funding, if any the agency and its programs has that might require it to use HMIS
  • When you were looking to begin accessing and using HMIS

New Agency Form

Are you an existing agency needing a new provider created in HMIS? Submit this form to start the process. 

New HMIS Provider Form

Information you will need to successfully complete this form can be found here:

Provider Set up Questions Provider Set up Questions (401 KB)

HMIS Agency Administrator Guides

HMIS Agency Administrator Training: Data Quality and Reporting Guide HMIS Agency Administrator Training: Data Quality and Reporting Guide (515 KB)

HMIS Agency Administrator Training: Using the ART Gallery HMIS Agency Administrator Training: Using the ART Gallery (384 KB)

SAGE CoC - APR Guidebook SAGE CoC - APR Guidebook (750 KB)

TCP HMIS Data Collection Guide TCP HMIS Data Collection Guide (795 KB)

CoC APR 2018 Report - HMIS Steps CoC APR 2018 Report - HMIS Steps (814 KB)

HMIS Administrator Videos




HMIS User Training Materials

DC 100 - HMIS Training - HMIS Basics 2019 DC 100 - HMIS Training - HMIS Basics 2019 (888 KB)

DC 101 - HMIS Training - Singles EntryExit Workflow DC 101 - HMIS Training - Singles EntryExit Workflow (2629 KB)

DC 102 - HMIS Training - Families EntryExit Workflow 2019 DC 102 - HMIS Training - Families EntryExit Workflow 2019 (3216 KB)

DC 103 - HMIS Training - Youth EntryExit Workflow 2019 DC 103 - HMIS Training - Youth EntryExit Workflow 2019 (3180 KB)

DC 104 - HMIS Training - Low Barrier Shelters 2019 DC 104 - HMIS Training - Low Barrier Shelters 2019 (3464 KB)

DC 106 - HMIS Training - Virginia Williams EntryExit Workflow 2019 DC 106 - HMIS Training - Virginia Williams EntryExit Workflow 2019 (2841 KB)

HMIS User Guides

HMIS New User Training: Case Planning Tool HMIS New User Training: Case Planning Tool (308 KB)

HMIS User Guide - Adding a Housing Move-in Date HMIS User Guide - Adding a Housing Move-in Date (436 KB)

Chronic Homelessness Definition Chronic Homelessness Definition (480 KB)

HUD Chronic Homelessness Flowchart HUD Chronic Homelessness Flowchart (1129 KB)

DC HMIS Standard Operating Procedures

The Community Partnership created the DC HMIS Standard Operating Procedures to outline the roles and responsibilities of all agencies and persons with access to the DC HMIS data. The SOP and its attachments contain important and useful information about the ways in which DC HMIS data is secure and protected. All Providers using the DC HMIS are required to read this document in full and train every end user within its agency and programs to understand its contents.

DC Policies and SOP for HMIS DC Policies and SOP for HMIS (624 KB)

HMIS Privacy Notice HMIS Privacy Notice (98 KB)

HMIS Agency Agreement HMIS Agency Agreement (189 KB)

HMIS New User Agreement HMIS New User Agreement (47 KB)

Performance Quality Initiative (PQI) - Quarterly Report Cards

Performance Quality Initiative Performance Quality Initiative (2379 KB)

Project Quality Improvement Toolkit Project Quality Improvement Toolkit (886 KB)

The Weekly Occupancy Report 

Weekly Occupancy User Guide Weekly Occupancy User Guide (1065 KB)

          Intended Audience: Agency Staff completing the Weekly Occupancy Report.

          Contains:

          How to complete the form

          Common Data Entry Errors affecting the report (and how to fix them)

          How to add or remove programs

          How to change who gets the emails

          New Agency Information

How to Read the Weekly Occupancy Report How to Read the Weekly Occupancy Report (412 KB)

          Intended Audience: anyone reading the Weekly Occupancy Report

          Contains:

          Background on the report

          Limitations of the report

          How to read the report