Homeless Management Information System (HMIS)

The Homeless Management Information System (HMIS) is the primary repository for client level data for consumers of homeless services in the District of Columbia. More than 40 agencies with over 110 programs collect data using HMIS. The HMIS allows The Community Partnership to analyze data from within the homeless system and evaluate essential information related to the provision and assessment of services provided within all levels of the Continuum of Care, including outreach and prevention, emergency shelters, transitional housing and permanent supportive housing, for single adults, youth and families.

For questions about training or HMIS related information please contact Stephen Halliburton at shalliburton@community-partnership.org or David Tweedie at dtweedie@community-partnership.org

Below, please find information for providers on using HMIS:

HMIS Agency Administrators

HMIS Agency Administrator Training: Data Quality and Reporting Guide HMIS Agency Administrator Training: Data Quality and Reporting Guide (515 KB)

Using the APR to Close HUD Grants Using the APR to Close HUD Grants (1083 KB)

HMIS Agency Administrator Training: Using the ART Gallery HMIS Agency Administrator Training: Using the ART Gallery (384 KB)

HMIS New Users

HMIS User's Guide - Singles Providers HMIS User's Guide - Singles Providers (1620 KB)

HMIS User's Guide - Family Providers HMIS User's Guide - Family Providers (1906 KB)

New User Training for Family Providers (RHY) New User Training for Family Providers (RHY) (2018 KB)

New User Training for Singles Providers (RHY) New User Training for Singles Providers (RHY) (1732 KB)

VI-SPDAT HMIS Training December 2014 VI-SPDAT HMIS Training December 2014 (389 KB)

Family SPDAT Training Family SPDAT Training (299 KB)

Full SPDAT for Individuals Training Full SPDAT for Individuals Training (299 KB)

Adding a New Household Member Troubleshooting Guide Adding a New Household Member Troubleshooting Guide (723 KB)

Adding a Linked Program Entry Troubleshooting Guide Adding a Linked Program Entry Troubleshooting Guide (446 KB)

HMIS New User Training: Case Planning Tool HMIS New User Training: Case Planning Tool (308 KB)

PSHP New User Training PSHP New User Training (1993 KB)

DC HMIS Standard Operating Procedures

The Community Partnership created the DC HMIS Standard Operating Procedures to outline the roles and responsibilities of all agencies and persons with access to DC HMIS data. The SOP and its attachments contain important and useful information about the ways in which DC HMIS data is secure and protected. All Providers using the DC HMIS are required to read this document in full and train every end user within its agency and programs to understand its contents.

Download our operating procedures:

2014 HMIS Data Dictionary and HMIS Data Manual Summary 2014 HMIS Data Dictionary and HMIS Data Manual Summary (1218 KB)

DC HMIS Data Entry Requirements (Families) DC HMIS Data Entry Requirements (Families) (2042 KB)

DC HMIS Data Entry Requirements (Singles) DC HMIS Data Entry Requirements (Singles) (1756 KB)

DC Policies and SOP for HMIS DC Policies and SOP for HMIS (624 KB)

DC Privacy Policy DC Privacy Policy (293 KB)

HMIS Agency Agreement HMIS Agency Agreement (189 KB)

HMIS User Agreement HMIS User Agreement (47 KB)

ServicePoint Data Dictionary ServicePoint Data Dictionary (2535 KB)